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A 7-Fold reduction for Custodians & an 8-Fold reduction for Food Service staff in Workplace Injuries.

This comprehensive case study presents an in-depth data analysis on how DataFit's PCA program drastically reduced both the frequency and costs of injuries within Custodian and Food Service job classes in a large public school system.

Comparing Incident Rate of All Injuries

Custodian Frequency - No DF
Custodian Frequency - With DF
Food Service-Frequency - No DF
Food Service-Frequency - With DF


Workplace injuries were more than just numbers; they were affecting the lives of employees and taking a toll on operational efficiency. The school system faced a critical challenge: high rates of injuries among Custodian and Food Service staff. This problem led to rising healthcare and operational costs. The objective was clear: significant reduction in both the incidence rates and financial burden of these injuries.


DataFit's PCA program was specifically tailored to meet the unique demands of the Custodian and Food Service roles within the school system. Key metrics such as incident rates and average claim costs were chosen to evaluate the program's effectiveness.


The school system was grappling with alarmingly high rates of workplace injuries among specific job classes. These injuries were not only affecting employee well-being but also causing a significant financial drain.

Initial Incident Rates: Disturbingly high, affecting both employee well-being and operational efficiency.

Financial Burden: Skyrocketing claim costs were a growing concern.

Comparing Total Paid Claims
- All Injuries

No DataFit Custodian-Total PTD
With DataFit Custodian-Total PTD
No DataFit Food Service-PTD
With DataFit Food Service-PTD


The process of integrating DataFit’s PCA program into the hiring mechanism was meticulous and well-planned. The school system hired a third party to conduct detailed Job Task Analysis (JTA) for the positions eligible for the DataFit PCA. From the JTA information, the standards were established for the positions that were assessed. 

The custodians followed a 12-month assessment period, and the Food Service personnel followed an 8-month period to gather data and insights.


The impact of DataFit’s PCA program was transformative:

7-fold reduction

Drastic Reduction in Incident Rates: Custodians experienced a 7-fold reduction, while Food Service staff saw an 8-fold reduction. 

Comparing Incident Rate of Injury
- All Injuries

No DataFit Custodian Frequency
With DataFit Custodian Frequency
No DataFit Food Service-Frequency
With DataFit Food Service-Frequency

Significant Average Claim Cost Savings:

14% reduction

Custodians benefited from a 14% reduction, whereas Food Service staff saw a staggering 37-fold decrease.

Comparing Average Claim Cost Total Paid
- All Injuries

No DataFit Custodian-Total PTD
With DataFit Custodian-Total PTD
No DataFit Food Service-PTD
With DataFit Food Service-PTD

ROI Analysis:

The cost-benefit analysis revealed that the upfront cost of implementing DataFit's PCA program was far outweighed by the long-term financial savings and enhanced workplace safety.

To demonstrate the savings for THE SCHOOL SYSTEM, the Total Paid Claims for the year with no DataFit assessments was compared to the year with DataFit assessments. The results show that THE SCHOOL SYSTEM saved $28,055 after paying for the program.

Gross and Net Savings as
A Result of the DataFit Program

Actual Costs-All Injuries-No DF
Actual Costs-All Injuries-w/DF
Gross Savings
Net Savings


This case study goes beyond mere numbers to substantiate the ROI and effectiveness of DataFit’s PCA program, contributing to both a safer workplace and significant financial savings.

For organizations facing similar challenges, DataFit offers customized solutions that deliver tangible benefits.

To reap similar benefits and ROI for your organization,

Reach out to us today for a customized assessment.